Discover How Moving Companies Calculate the Cost of a Move

Discover How Moving Companies Calculate the Cost of a Move

Knowing the factors that contribute to your moving bill can aid you in making informed decisions and managing your move budget proficiently. In this blog post, we will delve into the various elements that professional moving companies consider when determining their fees.

We’ll discuss how different types of movers charge for their services and explore some common additional costs associated with local moves, long-distance moves, and international moves. Furthermore, we will provide tips on how to cut costs without sacrificing quality or convenience during your relocation.

Factors Affecting Moving Costs

Several factors contribute to the cost of a move, such as distance traveled, size and weight of belongings, labor costs, and additional services required. The national average cost for a local move is $1,710. Long-distance moves typically require an in-person estimate due to their complexity.

Distance Traveled Affects Fuel and Time Expenses

The distance you’re moving plays a significant role in determining your overall moving costs. For example, local movers usually charge by the hour, with rates depending on the number of crew members needed for your specific job. On the other hand, long-distance moving companies calculate their fees based on both the total mileage between locations, and weight or volume of your belongings.

Size and Weight of Items Impact Truck Capacity Requirements

  • Larger items: Professional movers need to account for larger furniture pieces like beds or sofas that take up more space inside their trucks when calculating prices.
  • Total weight: Heavier loads may require bigger vehicles or even multiple trips which can increase fuel consumption – this will be reflected in your final quote from professional moving companies.
  • Packing materials: Some items might need special packing materials (e.g., bubble wrap) which could add extra charges onto your bill, if not included within initial estimates provided by full-service movers.

Labor Costs Based on Hourly Rates or Flat Fees

Another important factor that affects moving costs is labor. For local moves, you may be charged an hourly rate depending on the number of crew members and time taken to complete your move. For long-distance relocations, movers typically charge a flat fee based on factors like distance traveled, and weight or volume of belongings.

Keep in mind that additional fees may apply for services such as packing/unpacking, disassembly/reassembly of furniture, or storage solutions – always inquire about these during the estimation process with your chosen moving company.

When contemplating the expenditure of a relocation, it is essential to take into account the numerous aspects that could influence the final cost. These include distance traveled, size and weight of items being moved, as well as labor costs. In order to make an informed choice when selecting a moving company, it is important to be aware of various pricing models for different types of moves.

Types of Moves and Their Costs

Moving companies calculate costs differently depending on whether you are making an intra-state or inter-state move. Local moves usually have a typical hourly rate, while long-distance movers charge based on the overall job scope. International relocations may involve additional fees related to customs clearance or shipping.

Intra-state moving charges calculated by hourly rates

For local moves within the same state, professional moving companies often charge an hourly rate that includes labor costs and use of their moving truck. The national average cost for a local move is $1,710, but this can vary depending on factors such as distance traveled and size/weight of your belongings. Keep in mind that some movers may also apply travel time fees to account for fuel expenses and driving time between locations.

Inter-state moving prices determined by job scope

If you’re moving across state lines, long distance moving companies typically provide a flat rate, based on the total weight of your items and the distance they need to be transported. This means that unlike local moves where you pay per hour worked, with inter-state moves you’ll receive one price tag for all services provided during your relocation process. To get accurate pricing from long-distance movers, it’s essential to obtain an in-person estimate due to the complexity involved in these types of relocations.

Additional fees for international relocation

  • Packing materials: Moving internationally often requires specialized packing materials designed to protect your belongings during transit over longer distances or through various climate conditions.
  • Customs clearance: When moving to another country, your items will need to pass through customs. This process may involve additional fees and paperwork that should be factored into your overall moving budget.
  • Shipping costs: Depending on the destination, international moves can require different shipping methods such as air or sea freight. Extra charges may arise when transporting goods to another country, and these can have an effect on the final cost of relocation.

In order to avoid unexpected charges during an international relocation, it’s crucial to work closely with a reputable moving company experienced in global moves like Star International. We’ll guide you through each step of the process and help ensure all necessary documentation is completed accurately, for a smooth transition abroad.

Realizing what kind of move you are making is key when it comes to determining the cost involved. With that knowledge at hand, obtaining an accurate moving quote can be done with ease, by providing all necessary information and special requests.

Man and woman looking over moving contract

Obtaining Accurate Moving Quotes

To get the most accurate quote from professional moving companies, provide detailed information about your move when requesting estimates. This includes inventory lists with item sizes/weights, desired packing services (if any), preferred move date(s), and accessibility at both origin and destination locations.

Providing Inventory Details for Precise Quotes

An essential aspect of obtaining an accurate moving quote is to give a comprehensive list of items you plan to move. Be sure to include dimensions and weights whenever possible. The more precise this information is, the better prepared the movers will be on moving day, which can help avoid unexpected costs or delays.

Specifying Packing Service Needs if Applicable

If you require packing services from your chosen moving company, it’s crucial to mention this during the estimation process. Many professional movers offer various levels of packing services, ranging from basic assistance in wrapping fragile items; to full-service packing where they handle everything for you. By specifying what level of service you need upfront, you’ll receive a more accurate price tag that reflects these additional costs.

Mentioning Special Requests like Disassembly/Reassembly Tasks

  • Furniture disassembly: If some furniture pieces need disassembling before transport (e.g., large beds or wardrobes), inform the moving company ahead of time so they can factor in labor costs associated with this task into their estimate.
  • Piano or other specialty items: For those who own pianos or other large, delicate items that require special handling, it’s essential to mention this during the estimation process. This way, you can ensure the movers are prepared and have factored in any additional fees associated with moving these specialty items.
  • Accessibility: Be sure to inform your chosen moving company about any accessibility issues at both your current home and new residence (e.g., narrow doorways or stairs). This information will help them plan accordingly and avoid surprises on move day that could lead to a cost increase.

Taking the time to provide detailed information when requesting estimates from long-distance moving companies, ensures you receive accurate quotes tailored specifically for your unique relocation needs. By being thorough upfront, you’ll be better equipped to make an informed decision, when selecting which professional movers best suit your budget and requirements.

By providing an accurate inventory list and specifying any packing service needs, you can get a more precise moving quote. Additionally, researching ways to cut costs while hiring movers is also beneficial for finding the best deal possible.


Figuring out the cost of a move can be intricate, yet recognizing the elements that influence it and how moving companies calculate it, can help you with your relocation. From local to international moves, different types of moving companies offer various services such as packing and unpacking, storage solutions, and specialty item shipping.

To reduce costs, consider decluttering before your move or doing some of the packing yourself. With this in mind, you can confidently select a moving company that fits your needs and budget.

If you’re planning a move soon and want to work with an experienced team that knows how to calculate the cost accurately, look no further than Star International Movers. Contact us today for more information on our comprehensive moving services!

Let Star International Help You With All Of Your Moving Needs!



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