Dealing With Important Paperwork While Preparing Your Move

Moving to a new location requires effective planning and organization. Considering the magnitude of the entire process, you may find yourself dealing with key issues such as sorting and packing your belongings and finding the best moving services for your needs. Aside from these, you also have to collect and organize all records, documents and other necessary paperwork.

It seems like a simple task, but it can be more time-consuming than you might think. There’s a greater chance the papers are scattered and disorganized in your filing cabinets and closets. It takes time and effort to pull this off, so it is a good idea to start preparing them in advance of the move for your peace of mind.

Key Documents to Collect Before Moving

This is the first step to take when dealing with paperwork before a move. Below are the key documents you need to secure and organize:


  • Personal Identification Documents – These include birth certificates, passports, driver’s licenses, social security numbers, marriage or divorce certificates, and military documents of everyone in your household.
  • Moving Documents – Upon signing the contract with your chosen movers, you’ll be provided  many important documents, including the binding estimate and inventory list. You’ll be looking at them throughout the moving process, so be sure to keep them in a secure, accessible location separate from the other paperwork.
  • Financial Documents – Credit cards, bank account statements, loan and income tax papers, tax receipts and tax deduction bills must be kept in a separate plastic sleeve of the moving documents’ folder.
  • Property-Related Paperwork – These include lease copies, mortgage statements for both your old and new home, selling and buying agreements, insurance policies, motor vehicle registration papers and auto insurance cards.
  • School Records – Your children’s school records are essential if you’ll be enrolling them in schools near your new location. Request certified copies of school transcripts if one of them will be attending college or university.
  • Medical Records – Before the actual moving date, visit your doctor and obtain the necessary medical documentation you’ll need once you’re settled in your new location. Have your prescription medications transferred. Don’t forget dental records and your pets’ veterinary records.

Organizing the Documents Before Your Move

As you start gathering the documents, you’ll want to separate them into different categories. Sort them out by subject, making sure to look through each item to find out if they’re worth keeping or not. Pay special attention to documents that have piled up in your home over the years. Receipts, for instance, can be thrown away. However, if you want to itemize them on your tax return, be sure to keep them for three years from the date of purchase.

Once this is done, you can start packing them for your upcoming move. For this, you’ll need accordion folders or enveloped with fasteners. Place the sorted items into separate folders or envelopes and label them using different color codes. Then, keep them in a container like a small lockbox, specialized file box or portable safe. Mark the outside to let the local movers know that it is not to be loaded inside the moving truck. Bring it with you during the move just to be safe.

Star Moving Solutions can make sure your possessions are moved safely, quickly and affordably. Expect your local or interstate move in the Northern Virginia, Maryland and Washington, DC area will be handled with the same care and quality as a complex international move. Count on our free and accurate in-home move estimate as well as full-service moving, packing, unpacking and storage services.

Learn more about the top-notch services your neighborhood movers can provide you by calling (703) 421-6510. You may also fill out our contact form for your free estimate.



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